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#Where does outlook for mac store data files how to#
#Where does outlook for mac store data files archive#
#Where does outlook for mac store data files windows 8#
#Where does outlook for mac store data files windows#

However, copying a pst-file can only be done when Outlook is closed. Backing up or copying a pst-fileīacking up a pst-file is as simple as copying it to another location. If you end up moving the pst-file out of the default location each time, you could change this default location via the Registry Change default location for pst and ost files.

#Where does outlook for mac store data files archive#

For more details see Relocate the archive file. If you move a pst-file which is associated with AutoArchive, you must also change your AutoArchive settings to point to the new location or a new archive file will be created. To move a pst-file or ost-file belonging to these accounts see: Moving the ost-file of an Exchange, or IMAP account. Pst-files of IMAP accounts in Outlook 2007 and Outlook 2010 are an exception though Moving them will simply create a new pst-file and will re-cache the entire IMAP account. When you start Outlook, Outlook will prompt you for the new location. To move a pst-file, close Outlook and move the file. Quickly open the folder location of a pst-file from the Data Files tab.

#Where does outlook for mac store data files windows#

If you don’t have Windows configured to show hidden files and folders, you can type or paste the above paths directly in the title bar of Explorer as well to access them.Ī quick way to open the location of a pst-file is to bring up the Data Files list in Outlook, select the pst-file and then press the “Open Folder…” or “Open File Location” button. The Local Settings and AppData folders are hidden folders. See the Moving a pst-file section for more details. While it is not required to move it, it is recommended to do so. Upgrading to Outlook 2010, 2013, 2016, 2019 or Microsoft 365 will not move your pst-files to the new location.

#Where does outlook for mac store data files windows 8#

Outlook 2010, Outlook 2013, Outlook 2016, Outlook 2019 and Microsoft 365 on Windows Vista, Windows 7, Windows 8 or Windows 10Ĭ:\Users\%username%\Documents\Outlook Files.

Outlook 2007 and previous on Windows Vista, Windows 7, Windows 8 or Windows 10Ĭ:\Users\%username%\AppData\Local\Microsoft\Outlook\Ĭ:\Documents and Settings\%username%\My Documents\Outlook Files.

Outlook 2007 and previous on Windows XPĬ:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\.

Below you can find an overview of these locations. Luckily it hasn’t changed anymore for the past few versions. The default location for pst-files depends on your version of Outlook and Windows. Emptying the Deleted Items folder will permanently delete all the items and subfolders from the Deleted Items folder. When a folder gets deleted, it will show up as a subfolder of the Deleted Items folder. The Deleted Items folder is a special folder as it can hold all type of items, not just mail items.

In addition to your folders and items, it also holds some configuration settings like Views, Custom Forms, AutoArchive settings and Rules and Alerts.

In that case, the default folders are Deleted Items and Search Folders. You can add additional pst-files to separate your data between multiple files. The default folders within a pst-file for a POP3 account are Within this single file, Outlook stores all your folders and items (emails, contacts, appointments, etc…).

Difference between ost-files and pst-filesĪs mentioned, when using a POP3 account, Outlook uses a PST-file to store your data in.

Fixing a broken pst-file with scanpst.exe.

This guide contains these basics but also more advanced and additional background information about the pst-file and how you can handle them.

#Where does outlook for mac store data files how to#

In other words Pst-files are pretty important to Outlook and knowing how to properly treat pst-files is one of the more important basic Outlook skills as well. Pst-files can also be used for additional storage, archives and exports, even when you are using an Exchange or /Hotmail account. Outlook 2010 and previous also used pst-files for caching IMAP data. Pst-files, when you are using a POP3 account, Outlook can’t live without them.